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Overview of personal data classifications

Menu path

Modules ? System ? Setup ? Personal data ? Classification

Introduction

The setup and maintenance of personal data classifications have been made available to support the proper management of personal data and be in compliant with the General Data Protection Regulation (GDPR). This feature enables the setting of expiry dates for personal data so that those data are anonymized when they are no longer applicable. This is useful in cases where an employee has resigned from the company, a lead account is not promoted to the customer account, or an applicant is not hired.

This page displays an overview of personal data classifications. A personal data classification is set up to define an event, which indicates the circumstances when the personal data of your employees, contact people, and accounts are no longer needed, and can be anonymized. From this overview, you can create classifications, and edit or delete existing classifications.

Roles and rights

To manage personal data classifications, function right 1029 — Personal data management is required. By default, users with the Personal data controller role have this function right.

Note:

  • For more details on function rights, go to Modules ? System ? Setup ? Security ? Function rights.
  • For more details on roles, go to Modules ? System ? Setup ? Security ? Roles.

What version are you using?

The information in this document is applicable to product update 261 and higher. If you have versions lower than this, certain features explained here will not be applicable.

How do I create personal data classifications?

  1. On the System: Classifications page, click New.
  2. Define the fields.
  3. Click Save.

Keep in mind: All fields with the "!" icon are mandatory.

How do I edit personal data classifications?

  1. On the System: Classifications page, click the hyperlink in the Code or Description column.
  2. Make the necessary changes.
  3. Click Save.

How do I delete personal data classifications?

  1. On the System: Classifications page, click the hyperlink in the Code or Description column.
  2. Click Delete. A confirmation message will be displayed.
  3. Click OK.

Buttons

Fields

Columns

Related documents

     
 Main Category: Support Product Know How  Document Type: Online help main
 Category: On-line help files  Security  level: All - 0
 Sub category: Details  Document ID: 28.456.456
 Assortment:  Date: 11-10-2018
 Release: 260  Attachment:
 Disclaimer

Attachments
ESE-OH261-Overviewofpersonaldataclassifications-final.docx 55.8 KB View Download